If you thrive on organization, planning and enjoy a diverse range of tasks each day, you may be the Project Coordinator Otak CPM needs!

We are seeking a talented and detail-oriented Project Coordinator with a minimum of 2 years’ experience supporting multifaceted projects with moving parts. In this client-facing role, you'll collaborate closely with our experienced Project Managers, design consultants and builders, necessitating exceptional customer service skills and consistent communication.

Otak CPM serves as an independent advocate for the owner. Our all-inclusive work allows clients to focus on their own priorities, while we take care of the rest. Being familiar with everyone from engineers to manufacturers, we keep the project aligned, in-sync and running smoothly. As an additional set of eyes and ears between the design team and builders, we successfully manage our client’s budget, scope, and time.

What you'll do:

• Directly support a Senior Project Manager with coordination of work performed by a project team on behalf of multiple clients throughout the construction project lifecycle.
• Maintain project documentation and filing including verification of invoices, capturing meeting minutes and correspondence, adding design/constructability review comments to drawings and specification documents, preparing/submitting funding and jurisdictional requirement documents, and disseminating materials to clients and project team.
• Maintain project master budget and review GC pay applications for compliance with Contract & SOVs.
• Add value to projects by bringing unique skills and talent for project management, business administration, problem solving, spreadsheet management, technology, field coordination, and stakeholder engagement.
• Participate in the development of client’s construction design / programming guidelines to inform project goals and outcomes; collaborate closely with client’s executive, accounting, legal and other associated departments to ensure efficient processing of project documents / decision making; coordinate and participate in client review meetings to keep stakeholders informed and engaged.
• Coordinate scopes of work and procurement / solicitations for contracting with design consultants and builders; maintain effective working relationships with team for steady flow of work and communication; analyze consultant reports and builder documentation as assigned by the Project Manager.

What you'll bring:

• Associate's Degree in Construction Management, Business Administration, Accounting or related area is required. Bachelor's degree is preferred.
• Minimum 2 years' experience in project management or business administration. Knowledge of building design / construction systems and experience supporting large capital projects from design through construction / closeout strongly preferred.
• Possess a collaborative, proactive and comprehensive approach to problem solving and engaging with teams and diverse networks of stakeholders.
• Strong technology, organization and communication skills.
• Demonstrated experience in Microsoft Office Suite is required; ability to compile and analyze data, manage budget documentation and review contracts. Experience with Bluebeam Revu and project management systems such as E-Builder, Prolog, Primavera, Smartsheet, and SharePoint highly preferred.
• Ability to travel to co-located environments at client sites.

The salary information shown below is a general guideline only. Salaries are based upon candidate experience, qualifications, and work location as well as market and business considerations.

Salary Range: $33-$43 per hour

Benefits

At our core, we believe that supporting our communities begins with supporting our employees. No matter what stage you’re at in your career, we have a comprehensive total rewards program to enhance your quality of life, help support your family, and assist you in achieving your personal and professional goals. Otak employees enjoy competitive salaries; discretionary performance bonuses; no-cost medical, dental, vision, life and disability insurance, HRA/HSA; a 401(k)-retirement match that is 100% vested immediately; a hybrid work schedule; Paid Time Off (PTO) accrual based on your industry experience rather than your seniority plus 9 paid holidays per year; a commuter allowance (based on your office location); support for your professional registration and/or certification fees; and much more! If you are out of the area and interested in relocating for this opportunity, relocation assistance may be provided.

Why work at Otak?

We’re not just looking for skills and experience, having shared values is just as important! When you work at Otak, you aren’t just joining a firm — you’re joining a community. We believe our best work happens in a culture of collaboration and inclusion, where the expertise of diverse individuals can thrive in a foundation of teamwork. The work environment we create is built on a simple concept: working on interesting projects with interesting people. However, we don’t just believe in cultivating our own community; we’re also committed to enriching the communities around us with smart, creative solutions. We know our employees make an investment in us, so we’re committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. Plus, we’re expanding — and we’re dedicated to developing an internal infrastructure with the strength and talent to support that growth.

Equal Opportunity

At Otak, we are proud to be an equal opportunity employer committed to cultivating a workplace that is inclusive, equitable, and respectful for all. We believe that diverse perspectives enrich our work environment, fuel innovation, and are essential to our collective success.

We are dedicated to maintaining a workplace that is free from discrimination, harassment, and bias. Every individual at Otak is valued, included, and treated with dignity and respect. We do not tolerate discrimination based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local laws.

All employment decisions, including those related to recruitment, hiring, training, promotion, compensation, benefits, and termination are based on business needs, job requirements, and individual qualifications. We strive to ensure that our practices uphold fairness and equity at every stage of the employment lifecycle.

Our Vision for an Inclusive Workplace

We are committed to creating an environment where:

• Diverse identities are embraced, and differences are valued as a source of strength.
• Every employee feels safe to be their authentic self and contributes meaningfully.
• Unique perspectives are encouraged, and open dialogue is welcomed to foster innovation.
• Curiosity replaces judgment, and respectful engagement is prioritized in all interactions.
• Relationships are built on mutual trust, dignity, and respect, forming the foundation of our workplace culture.

We provide reasonable accommodation for individuals with disabilities, including pregnant employees, to ensure an accessible and supportive work environment. If you require assistance or accommodations during the application process or in the workplace, please contact Otak’s People Services Department at GRPHumanResources@Otak.com.

Join us in shaping a more inclusive future!

*Please note, Otak is not accepting resumes from 3^rd party recruitment agencies at this time.